WIIN Grant Coordinator (Administrative Specialist 2)
Position Title: WIIN Grant Coordinator
Classification: Administrative Specialist 2
Salary: $3,398.00 - $5,148.00
We are seeking a WIIN Grant Coordinator (Administrative Specialist 2) to join our Office of Finance and Information Technology at the Oregon Department of Education. This is a limited duration position scheduled to end September 30, 2024. This position is represented by the Service Employees International Union (SEIU).
This role is designated as hybrid and will need to report to office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions. We can assist you with all your application and agency questions!
Join us every Thursday from 11:00am-11:30am.
Meeting ID: 229 488 288 526
The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.
The Office of Finance and Information Technology (OFIT) provides timely and reliable fiscal, administrative, and information technology services. This work is designed to ensure that all agency services adhere to applicable laws and regulations while seeking solutions focused on the needs of Oregon’s children. OFIT contributes to an infrastructure that allows ODE staff to focus on the core mission of leadership, accountability, and school improvement.
The Office of School Facilities and Special Projects, located in the Office of Finance and Information Technology (OFIT), is charged with statewide planning and leadership in creating new programs to (1) address the deterioration of Oregon’s public school facilities; and (2) implement and administer new grants created by the legislature for specific purposes related to improving education across Oregon’s 197 school districts.
What you will do!
The primary purpose of this position is to provide daily administration and coordination of the federal Water Infrastructure Improvements for the Nation (WIIN) Grant, which provides funds to school districts to test water fixtures for elevated levels of lead.
As the WIIN Grant Coordinator you will:
Support the Healthy and Safe Schools administrator in monitoring and administering the WIIN Grant.
Provide technical assistance to grant recipients via email, video conferencing, and phone calls.
Review reimbursement requests and lab reports submitted by recipients for compliance with established rules and policies.
Correspond recipients to collect or correct related documentation.
What you need to qualify
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
An equivalent combination of education and experience
Desired Attributes (what we are looking for):
Candidates who are the most competitive will possess a compelling combination of the following background, skills, and experience:
Knowledge of local, state, and federal programs.
Fluency with office hardware, software and applications (e.g., Microsoft Office products, Google, Smartsheet, Adobe), and virtual meeting apps (e.g., Zoom, Microsoft Teams, GoTo Meeting).
Strong comprehensive communication skills in both speaking and writing
Strong organizational and project management skills and ability to manage multiple priorities; work with multiple deadlines, continual change, and at times heavy workloads; and pivot between competing priorities (including many same-day requests) and situations with ease and grace.
Experience providing advice or technical assistance to school districts, tribes, community groups or public.
Ability to establish effective relationships with a variety of partners and community groups representing diverse perspectives and lived experiences
Ability to coordinate complex projects with ever-changing structures and timelines.
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our amazing benefits include:
Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
Paid days off –
11 paid holidays per year
3 additional paid "Personal Business Days" per year
8 hours of sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
If you currently work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance!
If you have a desire to make a difference in the lives of Oregonians, apply today!
Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
Upload a resume and cover letter.
In your cover letter, please include your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages). Your resume and cover letter may be uploaded in the Resume/CV field on the online application. Failure to attach a cover letter and resume will result in the disqualification of your application.
In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the “What we are looking for” section above to determine whom to interview. Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your resume and cover letter.
Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
External Applicants: Click on the “Apply” button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/CV. View this video for help.
Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account. View this job aid for help.
Please contact email@example.com if you have any questions on the application process.