Event Planning Project Coordinator
Cascadia Consulting Group is a women-owned, private environmental consulting firm with 31 years of experience developing and implementing innovative solutions to today’s environmental challenges. Cascadia works with public and private-sector clients to advance sustainability through recycling and materials management, climate change mitigation and adaptation, energy efficiency, pollution prevention, transportation demand management, and water and natural resources management. The Cascadia team brings both established expertise and creative thinking to research and analysis, strategic planning, program design and implementation, outreach, social marketing and behavior change, and evaluation roles. From our offices in Oakland (CA), Seattle (WA), and some remote employees, we serve clients across the country and abroad.
At Cascadia, we strive to create an equitable and inclusive environment at all levels of the organization. Having staff and partnerships that reflect the diverse communities we serve empowers us to shape innovative and effective solutions together with those most impacted by social, human, and environmental health challenges.
Position Overview:
Cascadia Consulting Group is seeking a highly motivated and organized Project Coordinator to support our Communications and Engagement (C+E) line of business. This role will support planning and coordination for virtual and in-person events such as the SPARKS Annual Social Marketing Conference and the Green Infrastructure Summit of the Salish Sea. These events will range in size (5-300 attendees) and location, though primarily in the Puget Sound region. Cascadia seeks candidates willing to be inquisitive and reflective about incorporating diversity, equity, and inclusion concepts into their work.
Examples of everyday tasks may include:
• Creating written and visual content for event materials (e.g., emails, agendas, website or social media content).
• Organizing, planning, and supporting meetings, events, or presentations including coordinating speakers, organizing logistics, taking notes, and keeping to a detailed timeline.
• Building relationships in the business community by attending events, participating in public or industry meetings or conferences, conducting web research, and reaching out to business leaders via phone, email, social media, or in-person meetings.
• Tracking and managing multiple deadlines.
• Using tools like Excel, OneNote, Google G Suite, Zoom, and Smartsheet.
• Incorporating sustainability practices into events.
• Creating registration pages with intentional questions to make events accessible.
• Maintaining communication with stakeholders through their preferred contact methods with an attention to details.
• Supporting event day responsibilities that may go past regular working hours.
Qualifications:
A demonstrated ability to successfully perform the above listed responsibilities typically includes:
• Experience leading or supporting virtual, in-person, and hybrid events.
• Commitment to thinking critically about your own cultural lens and being able to communicate respectfully and effectively with people from a diversity of backgrounds.
• Effective written and verbal communication skills with the ability to adapt to diverse styles and perspectives. Comfort with talking to clients and event presenters on the phone.
• The ability to organize, prioritize, and meet deadlines, with an attention to detail in a dynamic work environment.
• Flexible with the ever-changing event needs.
• Commitment to working both in teams and independently to advance common goals, think creatively, use sound judgement to resolve issues, and create high-quality, effective work products.
• Basic to intermediate experience—and a willingness to expand skills—in producing documents for an employer with Microsoft Office 365 programs such as SharePoint, Word, Excel, and PowerPoint or with Adobe products, or Google G Suite.
• Ability to independently manage an online events platform, like Zoom, and basic understanding of audiovisual equipment.
• Experience organizing and planning events in either a professional or community-based setting (e.g., organizing community events for diverse groups, student clubs in school, or as a volunteer).
• Valid driver’s license and comfort with driving (personal vehicle not required).
• Ability to work outdoors, including in inclement weather.
We encourage you to apply if you think you'll be successful in this job. This position is a Project Coordinator with our Firm (distinguished from an Associate or Sr. Associate) The experience and education typical to demonstrate this level of ability is at least 1-3 years of relevant experience of progressive responsibility. Ultimate placement and compensation offer is dependent on experience and demonstrated skills and abilities through the selection process.
Compensation and Benefits:
This is a full-time, hourly, non-exempt, position, based in our Seattle office. The position must be available for local client meetings and events in the Greater Seattle area but may otherwise work remotely. This position requires occasional evening and weekend work. Cascadia does have physical office space in Downtown Seattle and a culture that encourages in-person engagement with colleagues while supporting remote flexibility. Hourly rates are based on experience and competitive with jobs in the environmental sector; the anticipated hourly rate range for this position is $26.40 – $32.64 per hour. Initial placement for this position is a Project Coordinator 1 or 2, with placement and compensation offer dependent on experience and demonstrated skills and abilities through the selection process, and opportunity for advancement.
Cascadia offers a flexible workplace with the potential to work from home and the office, a generous benefits package, including health insurance for employees at or above 60% full-time equivalent, 401(k) with an employer match, life insurance, long-term disability insurance, transportation subsidies, flexible spending accounts, generous paid time off (per annum: 3 weeks’ vacation, 10 holidays, 9 sick days pro-rated for FTE equivalency), professional development opportunities, sabbaticals, and paid parental leave. Cascadia also closes between December 25th and January 1st for a company-wide, paid winter break.
To Apply:
Submit a compelling cover letter and a chronological resume.
Your cover letter should highlight the ability to meet the criteria outlined above, relevant work experience, education, and your interest and passion for this position. Please state where you learned about the position. If your resume does not currently reflect the requested experience, please explain your adjacent skills and/or experience as applicable to this position. Applications will be accepted until the closing date of Monday, July 8th, 2024.
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Cascadia Consulting Group is an Equal Opportunity Employer and values diverse perspectives and life experiences. We do not discriminate on the basis of race (inclusive of traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), color, creed, ancestry, height, weight (including obesity), national origin, religious beliefs and practices including the wearing of religious clothing, jewelry or artifacts, and hair styles or body hair which are part of an individuals’ observance of their religious beliefs, gender identity (transgender status), sex, sexual orientation, marital status, parental status, domestic partner status, political ideology, age, disability (sensory, mental, or physical – including the use of a trained dog guide or service animal), veteran or military status, medical condition (e.g., pregnancy, childbirth, breastfeeding and/or other related medical conditions; cancer, cancer related illness, or record or history of cancer; HIV/AIDS or Hepatitis C status; gender dysphoria), genetic characteristics (e.g., non-symptomatic carriers of inheritable diseases), retaliation for filing a whistleblower complaint, retaliation for opposing an unfair practice, or other basis protected by law.