Administrative Program Specialist-Office Aide

Position Summary:
The EWU Alumni Office is seeking a motivated and enthusiastic student to support our mission of fostering meaningful connections between current students, alumni, and the  broader community through the Eagle Career Network (ECN). The position is ideal for a student interested in gaining valuable experience in alumni relations and career development.

The Administrative Program Specialist will play a pivotal role in supporting the planning and execution of the Spring ECN event, which will be a highlight of the year's programming. Additional responsibilities include ongoing ECN platform support, event coordination, communication outreach, and administrative tasks.

Key Responsibilities:

The Administrative Program Specialist for Alumni Engagement and Eagle Career Network, working under direct supervision, key responsibilities may include, but are not limited to: 

1. Eagle Career Network Support

• Assist in managing the ECN platform, including maintaining content, answering inquiries, and welcoming new users.
• Create user support and guidance to encourage active participation by students, alumni, staff, faculty and community members.
• Assist in the development of creative strategies to enhance engagement and participation on the platform.

        2. Event Planning & Coordination

• Assist in the planning and execution of future alumni networking events, workshops, and/or career panels.
• Support other alumni and career-related events as needed.
• Gather feedback from participants to improve future programming.

       3. Communications and Outreach

• Draft and distribute email campaigns, newsletters, and social media content to promote ECN and related events.
• Collaborate with the Career Center and academic departments to share ECN resources; maintaining accurate records of communication efforts.
• Collect and share success stories of students and alumni using ECN.

       4. Administrative Support

• Assist with maintaining ECN user information for alumni databases.
• Assist in the preparation of reports, presentations and event summaries of ECN.
• Assist with generaloffice tasks, such as scheduling, data entry, and answering calls.
• Support the day-to-day operations of the Office of AlumniRelations.

Student employees are subject to EWU’s employment Policies and Procedures and the EWU Student Code of Conduct. As a student employee, you are expected to adhere to both. Please be advised that violations of the EWU Student Code of Conduct may affect your employment on campus, even if the conduct occurs beyond the scope of your job responsibilities.

All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs. 

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.